3-Minute Guru: Gmail and Your Domain Name


Having an email address that uses your professional website domain name looks more professional than using a generic email address like @yahoo.com or @gmail.com. But if you really like the gmail interface, there is a way to have the best of both worlds. You can actually set up your gmail account to send and receive using your professional email address.

In this 3-Minute Guru video, Jim Wright shows you how.

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Jim Wright

Jim is a writer, teacher, consultant, and an advocate for clarity in communication. He helps clients make sense of their online presence, and translates tech-speak into plain English.


  • This article came at the most opportune time. Very helpful.

    Thank you, Jim. Gmail is easier to use than Yahoo for this, too.

    • Hi Fabian,

      I’m glad you found it helpful! Thanks for the comment and the kind words.



  • Hi Jim,

    Thanks for the 3-minute toot. I was considering changing to gmail… even opened gmail account.
    Now, ready to learn and write professional emails.


  • Hi Jim,

    I don’t have a gmail account yet, but I’m wondering if this is a nice way to ‘bulk check’ multiple domains for incoming mail. I have email addresses at more than one domain plus yahoo mail that I check daily and it’s a little cumbersome with all that logging in/out for checking webmail. I prefer webmail to a local client like Outlook as a large number of messages don’t then take up too much disc space.

    Q #1. Will gmail automatically switch to the correct sender address when replying to a message from one of the aliases?

    Q #2. Will checking the mail remotely also remove it from the receiving server? In other words by using gmail to check my domain mail will that leave a copy of mail messages at the server?

    Thanks for any insight here and thank you for your informative posts.

    • Hi!

      Thanks for the comment and the kind words!

      For Q #1, if you check the video at about the 2:35 mark or so, you’ll see almost right in the middle an option that says: “When replying to a message:” and there will be two options underneath … “Reply from the same address the message was sent to” or “always reply from the default address.” If you choose reply from the same address, it will do that automatically. Also, how the alias is displayed may be different depending on where you’re viewing it … if I get an email from my alias on my smartphone, it just shows the alias email address … but on some mail clients, it may say alias_email on behalf of gmail_address.

      For Q #2, that depends on a few things … you have a choice of POP3 or IMAP … POP3 just downloads the messages, so it’s possible to have duplicate messages on different devices … IMAP synchronizes between the devices and the servers, so it ends up working much better … Google recommends using IMAP when choosing a mail protocol. However, some mail clients have settings for leaving messages on the server or not, so that can change how the system behaves too.

      Hope that helps! 🙂

      Cheers and thanks again,


  • Hi Mr. Wright,

    I was wondering if I set up another gmail account using my domain name, can I use that account for my freelance business? I have recently created my domain name though I haven’t created a website yet. I have prospective clients interested in hiring me to create email marketing campaigns for their businesses. Can I do this through gmail, or do I need to go through a company like MailChimp or GetResponse?

    Thank you for your time and advice.


    • Hi Michael,

      I’m just going to weigh in really quickly on the question of email marketing campaigns. For any type of campaign, you always want to use an email management service like AWeber or MailChimp or GetResponse. ISPs expect to see volume mailings coming from companies like these, but they are very suspicious of volume mailings coming from an individual account. Hope that helps!

      • Hi Heather,

        Thanks for the information. It is such a pleasure to hear from you. Always so helpful. Have a great day!


    • Hi Michael!

      I couldn’t agree more with Heather.

      Having a proper email address on your domain, and using established email services is always important, but if your client is looking for you to create email marketing campaigns, I would say it’s even more important.

      Hope that’s helpful!

      Cheers, and good luck!


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