Blocking tasks — grouping similar tasks together and then working through them at a single go — is a well-known and proven productivity tip.
And it makes sense. If you need to make a dozen phone calls, you’ll get through them faster and more efficiently if you get fully into a “phone call mindset” and make them one after the other than if you do one and then go do the laundry. Then make your next call followed by surfing Facebook for a bit. And then do another call and answer a few emails. You get the idea…
You lose way more focus shifting between making a phone call and doing something completely different than you do shifting between one phone call and another.
There’s another way of blocking tasks that can also be valuable in terms of productivity… and that’s by intensity.
When you look at your to-do list, consider which tasks take the most creativity and focus. Give those an A-rating. Next consider the tasks you need to do that are more rote in nature — answering emails, updating your social media feed, researching prospects. Give those a C-rating.
Everything else on your list should (hopefully) fall somewhere in-between in terms of the intensity of concentration required to do them well. Give those a B-rating.
Now, think about your day and the blocks of time when you’re most creative. Block those hours for doing A-rated work.
If you have blocks where you tend to be less focused and everything you do feels like it takes longer than expected, schedule C-rated work for those times.
And for those times of day, when you’re solid in terms of focus, but maybe not at your creative peak, schedule your B-rated work.
By choosing to work on tasks that match your natural focus, concentration, and creativity levels, you’ll get more high-quality work done during your peak productivity times… and your less-focused times won’t go to waste.
Give intensity blocking a try and see if it makes it easier to get more done during your day.
New This Week
Steve Maurer started copywriting in 2010. When he embarked on his freelance career, he was writing for content mills, but he’s a long way from that now. See how Steve went from earning $5 for an article to $500… and what he’s learned along the way.
Andrew Murray’s Money-Making Website (Top Wire Traveller), earns 450,000 impressions from Pinterest a month. In his latest post, he shows how he uses Pinterest to drive traffic, and why he favors it over other social media platforms.
When you write copy for a website homepage, your goal is to have people quickly understand what the site is about. John Torre shares tips for getting that job done.
Around the Web
Why you need to embrace imperfect action if you want to grow your business.
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If you’re looking to be better organized, here you’ll find 18 ways you can use Google Calendar to help.
That’s all for now. Make it a great week!